If you’ve been tasked with making important decisions for your IT spending, it is essential to understand the various components of an effective managed services plan. While every business will have different specific needs, some general categories of IT services are essential for all businesses.

First and foremost, any business needs reliable and secure data storage, backup and disaster recovery, email and collaboration tools, and website hosting. These services are necessary for businesses to be able to function.

Next, companies need to have a robust IT infrastructure in place. This includes things like servers, networking equipment, and desktop computers. This infrastructure forms the backbone of any business’s operations and must be able to support the needs of the company.

You’ll also need a well-rounded IT support team. This team should be able to handle everything from technical support to user training. They should also be able to provide advice on best practices and help organizations keep their IT systems up-to-date.

Finally, your company must stay up-to-date on the latest IT trends. This includes things like cloud computing, mobile devices, and social media. By staying ahead of the curve, businesses can be sure that their IT systems are always up-to-date and ready to support their needs.

Budgeting for IT

The amount you budget for IT will depend on the size and needs of your business. However, as a general guideline, you should budget between 2 and 5% of your total revenue for IT expenses. This includes things like hardware, software, support, and training. Note that this number can vary depending on the business’s specific needs. For example, businesses in highly regulated industries may need to spend more on compliance-related IT costs.

Again, the most important thing is ensuring your IT budget is aligned with your business goals. By doing this, you can be sure that your IT spending is focused on the areas that will have the most significant impact on your company.

If you still need help cutting costs on your IT, consider the projects that matter most to your business. For example, projects that will help you save money or bring in new business are worthwhile, even during tough economic times.

If you’re reading this, you’re probably already trying to decide what parts of your IT services to cut. As a managed service provider, we are tempted to say you shouldn’t cut any part of your IT plan, and in an ideal world, you wouldn’t. But if you genuinely can’t afford the IT services you need because of the recession, some areas are generally more essential than others. Keep in mind that this will be very individual to your business.

You can take other cost-saving measures that are directly and indirectly related to your IT services. For instance, you can take advantage of free or low-cost software and services. Many organizations use free email services such as Gmail or Outlook.com. Businesses can also use free or low-cost software for invoicing, project management, and website design. Be sure that your service providers offer security measures that will protect your sensitive data and keep you in compliance.

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Finally, businesses can save money on technology by investing in energy-efficient equipment. This includes things like laptops, printers, and servers. Energy-efficient equipment can help businesses save money on their electric bills and reduce their environmental impact.

Need More Help?

Need help planning what IT items you should focus on during a period of financial difficulty? We can offer advice to assist you as you prioritize. Contact us today! 

TAG Solutions offers managed IT services in Albany, NY, and we can’t wait to meet you and learn more about your business’s needs.