You know that your company needs to up its cybersecurity protocols, but doing so can be a challenge. Dealing with low-hanging fruit can be a great place to start. Two-factor authentication (2FA) is one of the most important precautions your organization can take, and it won’t require a huge investment of time or money.

Two-factor authentication is an extra layer of security designed to ensure that only the intended user can access their account, even if their password is stolen or guessed. It adds a second step to the login process, requiring users to provide two different types of information before logging in. This typically involves something the user knows (a password or PIN code), and something they have (a physical token such as a smartphone app or biometric information). A common setup is a password and a PIN texted to a user’s cell phone upon each log in attempt. As long as the second authentication factor remains secure, login attempts by unauthorized users will be securely blocked. 

2FA also allows organizations to easily add an extra layer of security to their services, giving them added peace of mind when it comes to data privacy and protection. By requiring more than just a username and password to login, 2FA can help protect valuable information from hackers and other malicious actors. It also ensures that any accounts with sensitive information are much less vulnerable to unauthorized access. 

Types of Attacks 2FA Combats

2FA helps to fend off several types of cyber threats, from phishing scams to brute force attacks. In the case of phishing, 2FA makes it more difficult for attackers to obtain your passwords or other sensitive information, even if they are able to gain access to your device. They are also effective against brute force attacks, which involve attempting to guess a user’s password or PIN multiple times. By adding an extra layer of authentication, it makes it much more difficult for attackers to gain access to your account. 

Two factor authentication protects against password breaches, large-scale hacks, social engineering, malware, and account takeovers, too. Having it in place on all accounts within your organization lowers your liability. Imagine the loss of reputation, time, and money if you were breached and customer data was comprised! 2FA offers a much better alternative.

Overall, 2FA is an important security measure and should be implemented whenever possible to protect against cyber attacks. It is also important to make sure that your passwords and PINs are strong and unique and develop a system for regularly changing them to further reduce the chances of attackers gaining access to your accounts. 

Additionally, it is important to remember that 2FA is not a replacement for other security measures such as firewalls and antivirus software, but rather an additional layer of protection. 

How to Set up Various Types of 2FA

Some programs and systems are set up to require 2FA, while others may offer it is an option. If you’re given the choice to use 2FA, you should always do so.

When setting up 2FA, typically, the user must register or link their account to a device such as a smartphone, fob, or app. After being registered, the user will receive a code on their device that must be entered in addition to their username and password when they log in. This code will change after each login session and can only be used once, making it impossible for someone else to access your account without access to the device with the code. 

Many online services now offer two-factor authentication, such as Google, Facebook, and banks. Some even require it for certain sensitive operations like modifying account settings or making payments. 

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You may be able to use 2FA via hardware token. Hardware tokens are small physical devices that generate random codes that can be used to authenticate user logins. The device typically has a display screen or button, from which the code is either manually entered or pressed. The code generated by the hardware token will expire after a short period of time and must be replaced with a new one for authentication.

Biometric verification is another form of two-factor authentication that uses unique physical characteristics, such as a fingerprint or face scan, to verify the user’s identity. This type of authentication requires users to provide both their username and password as well as their biometric data for successful logins. The biometric data is then compared against a stored profile to determine identity. Biometric verification is becoming increasingly common, with many devices and services now offering this form of authentication as an option. 

Best Practices for Setting Up and Managing 2FA

  1. Identify your organization’s user base: It’s important to understand who needs access to sensitive information and determine the best authentication method for each group. For example, you may require stronger authentication methods for administrators than regular users.
  2. Choose an appropriate 2FA system: Ensure that the chosen 2FA solution meets the security requirements of your organization and is compatible with existing infrastructure.
  3. Implement a secure authentication policy: Establish an authentication policy for users that outlines how they must authenticate when accessing sensitive information, such as passwords and PINs.
  4. Train staff on 2FA protocols: Make sure all employees understand the importance of 2FA and are knowledgeable on the protocols and practices associated with it.
  5. Monitor authentication attempts: Keep track of failed authentication attempts to identify any potential malicious activity.
  6. Regularly update your 2FA system: Ensure that all components of your 2FA system are up to date on a regular basis. This includes updating authentication protocols and verifying that the system is running on secure networks and devices.
  7. Establish a backup system: Develop a plan for recovering access in case of an unexpected failure or data breach. This should include measures such as securely storing backup codes and setting up notifications for unauthorized access attempts.
  8. Monitor user access: Track which users have access to sensitive information and ensure that they are using 2FA appropriately. Revoke any unnecessary or excessive permissions and set expiration dates for temporary accesses.
  9. Review audit logs: Make sure that all authentication attempts are logged, so you can monitor activity and identify any anomalies.
  10. Test regularly: Regularly test your 2FA system to make sure it is performing as expected and identify potential issues before they become a problem. Run simulations and penetration tests to ensure that the system is secure and working properly. 


In summary, two-factor authentication can help organizations protect sensitive data, reduce the risk of fraud, and boost customer trust. It helps to ensure that only authorized users can gain access to sensitive information or perform certain transactions. 

It also helps to improve accountability for user actions by ensuring that any action performed was done so with the consent of a legitimate user. Finally, two-factor authentication helps to increase the security of personal information and financial transactions, providing peace of mind for both customers and businesses.

Have questions about 2FA, cybersecurity, or keeping your data safe? TAG Solutions is here to help! Contact us today to learn more about how working with a managed services provider can benefit your business.